01
Run the scanner and the item is already on the ticket
Pair a USB or Bluetooth scanner and the product lands on the ticket without you typing anything; with no scanner on hand, you scan with the phone camera from the point of sale itself. When a code is not in your catalogue yet, Cuadra looks it up in an external database and, if it finds it, brings back the name and brand so you can add the product right there rather than at closing time. And if the internet drops, the point of sale keeps ringing up: the catalogue and the scan come from a local copy, and the sale queues and uploads itself when the signal returns.
02
Each branch holds its own stock, and a count that actually reconciles
Every branch keeps its own inventory, so the shop that ran out of size M requests a transfer from the one with too many instead of ordering more. Stock comes down on its own with every sale, and Cuadra warns you when a product is running low, before you have nothing left to sell. When it is time to count, you record the physical count, see the difference against what the system says, and adjust on the same screen without erasing the history.
03
What breaks, expires or walks out gets counted too
Stock that breaks, expires or simply is not there gets recorded as shrinkage with its cause — theft, damage, expiry, miscount, a supplier short, a sample — instead of sitting as an unexplained gap. The shrinkage report breaks it down by cause and by branch, with the units lost, what they were worth, and what share of your cost went that way. That is the difference between knowing inventory is missing and knowing where it is going.
04
Purchase orders to your supplier, and the real margin on every product
You build the purchase order for your supplier, send it, and receive it by marking what actually arrived: if half of it showed up, the order stays partial until the rest comes in. Receiving recalculates the product’s average cost from what you just paid, so the cost-and-margin report tells you what each product actually leaves you rather than only what you charged — and it flags the lines that still have no cost behind them instead of handing you a round number that is not true. That is where you find out the product you move the most is not always the one that pays you the most.
05
You sell through the link and ship with the label already made
You switch on your online store and it starts from the same inventory as the counter, so anything sold out stops appearing and an online sale never leaves you short of what you already promised in the shop. Put the link in your Instagram bio, the customer pays by card, and the order lands alongside your in-store sales. To deliver it in town you charge shipping by department and municipality, with your own rate and your own free-shipping threshold; to send it upcountry you generate the waybill from that same order on your Cargo Expreso account, request the pickup, and the customer tracks the parcel.
06
Invoice the customer who gives you a NIT, and the one who does not
On most of your sales nobody asks for an invoice, and that is fine: at the till you tap “no NIT” and the sale stands as a final consumer. When someone does give you theirs, you type the NIT and Cuadra pulls the taxpayer name straight from the SAT so you cannot mistype it; from the order you issue the DTE and it is certified in seconds. If you are registered as a pequeño contribuyente, the document for your regime is issued — with its 5% and its statutory phrase — not the general-regime invoice. And a return erases nothing: stock goes back and a credit note is issued, with both on the record. Pro includes 250 DTE a month, and Q0.75 per DTE after that.
